Paper Bills and Cheques
At SparcPay we’re straight shooters. We value transparency and call it as we see it, which is why we’re not hesitant to remind you that, in the words of Nobel Prize laureate Bob Dylan:
The upshot of this message is that if you don’t adapt to the times you will likely get left behind. We are compelled, therefore, to tell property managers—in no uncertain terms—that paper bills and cheques are:
- Bad for the environment
- So yesterday…
Making payables digital with a property management payment software
Fortunately, your property management payables don’t have to be saddled with the cost and clunkiness of paper bills and cheques. After all, it’s 2022 and we live in a digital world, which means that your property management payables should be fully digitized.
SparcPay can get you there—seamlessly. In a nutshell, SparcPay delivers digital approval and payment so you can review, approve and pay bills from a mobile phone or laptop. Anytime, anywhere. And, thanks to SparcPay’s low processing fees, processing payables digitally saves you money. It also makes your payables secure and reduces your environmental footprint. What’s more, it affords your condo boards the ultimate in convenience and control—and makes dealing with your property management firm a positive experience.
How digital payables work for property management
Going digital is a lot easier than you might think. Here’s how it all works.
- Vendors email bills to a bill inbox provided for each corporation.
- Vendor name, invoice number, amount and more are automatically read, and then presented with an image of the bill for the property manager to code to the appropriate expense category.
- Bills can be reviewed and approved digitally from anywhere on a computer or mobile device.
- Approved payments are released and completed by EFT (Electronic Funds Transfer).
- An audit trail and image of each transaction is kept in a searchable database for quick and easy paperless audits.
Digitizing property management payables with SparcPay allows you to focus on big picture issues to drive your business forward. If you are looking for a payment processing company that can help you manage your expenses efficiently, then SparcPay is the right choice for you! We offer affordable rates, cutting-edge technology which is easy to use, and reliable service.
“I love it” says Bill Thompson, the recently retired President of Malvern Condominium Management. “SparcPay saves the time that we used to spend carrying around cheques, and chasing down paperwork. Now all the bills and payments are paperless, and it’s easy to look up the status at anytime. There are no longer any lost cheques or missing invoices misplaced during processing. It’s also more convenient for condominium directors as they can review and approve bills from anywhere using a computer or mobile phone. I have been looking for a solution to digitize payables for years – and now we have it. It’s a game changer. Now our managers can spend the time that they saved from invoice and cheque processing on the really important matters, like customer service and quality control for our clients.”
At SparcPay we understand that making fundamental changes to your paper-based property management processes can be daunting. That said, maintaining a “if it’s not broken, don’t fix it” attitude with paper is a big mistake. To take a step into the present and liberate your company from an outdated approach to payables, click here to contact us. We’d love to show you the benefits of a property management payment software. We’re good communicators and look forward to starting a conversation with you.