PROPERTY MANAGEMENT

AP automation for property management teams

Invoices from a hundred vendors across dozens of properties, coded to the right building and approved by the right regional manager — without a single paper folder.

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See the workflow
SPARCPAY · APPROVALS Yardi · synced Inbox 12 Approvals 4 Payments Vendors Audit log Waiting on you Approve all Northgate Plumbing Riverview · GL 6120 $4,820.00 READY Metro Elevator Co. Kingsway · GL 6310 $1,275.50 READY BrightSpark Electric Cedar Court · GL 6140 $9,140.00 2ND APPROVAL Apex Landscaping Riverview · GL 6220 $640.00 PAID Batch total $15,875.50

Why property AP breaks at scale

A 40-property portfolio can generate thousands of invoices a month: utilities, landscaping, snow removal, emergency repairs, capital projects. Each one needs coding to a property and GL account, approval by whoever owns that budget, and a clean trail for the owner’s annual audit.

SparcPay reads each invoice, suggests the property and account based on your history, routes it by your own thresholds, and writes the approved bill straight back into Yardi or AppFolio. Site managers approve from a phone between showings.

What changes on day one

✓Property-level coding, suggested automaticallyVendor and address history maps each bill to the right building and GL account before anyone looks at it.
✓Approval thresholds by property and roleUnder $1,000 goes to the site manager, over that to the regional. Emergency repairs get their own path.
✓Two-way Yardi and AppFolio syncApproved invoices post to your ledger with the coding intact — no CSV exports, no double entry.
✓Owner-ready audit trailEvery approval timestamped and attached to the invoice image, exportable by property for year-end.

Demo for property teams

Twenty minutes, screen-share, no slides.

No obligation. Privacy policy.

See it with your own property invoices.

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Questions property managers ask

Can approvals be set per property?

Yes. Thresholds, approvers and escalation paths are configured per property, portfolio or cost centre, and delegation covers holidays.

Does it handle recurring utility bills?

Recurring vendors can be auto-coded and, if you choose, auto-approved under a set amount so only exceptions reach a human.

What about owner reporting and audits?

Invoice images, coding and the full approval trail export by property and date range, which is usually all an auditor asks for.

Stop chasing invoices. Start Monday.

Twenty minutes with an AP specialist and an honest answer on fit and pricing.

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